GG4L Terms of Service for Schools

We are pleased to welcome you as a member of the Global Grid for Learning and to our network of cooperating educational organizations, edtech vendors and financial sponsors who are working together to make education technology safer, more effective and more cost efficient.

Global Grid for Learning (“GG4L”, “we”, “us”, “our”) provides access to the School Passport platform to a School (school, school district, community college, university, or other educational organization) for the purposes of sharing data between the School and data consumers. Data consumers are typically cloud-based applications.

Our product, School Passport, is an iPaaS data integration hub that transmits roster and other operational data between Schools and consumers of that data on behalf of the School. Only data that is explicitly authorized by the School is made available to data consumers.

Data privacy is important to us. GG4L protects the privacy of any information we may collect through School Passport and other services and websites we own and operate. Details can be found in our Privacy Policy. It is important to note that data ownership of School data at all times and in all circumstances remains exclusively with the School. Schools have complete control of and responsibility for their data. If you have questions about or need help with your data, just ask us.

Thank you for choosing Global Grid for Learning and for joining our network of educators, technologists and sponsors who protect data privacy and serve K-12 education through better education technology.


  1. Terms

GG4L grants your School a limited, non-assignable, non-sublicensable and non-exclusive license to access and use School Passport to share School data with one or more data consumers as long as the terms of the Terms of Service, the terms of our Privacy Policy and all applicable commercial and legal obligations and terms are met.

By accessing our service you are agreeing to be bound by these terms of service, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing the service. The content and features contained in the service are protected by applicable copyright and trademark law.


  1. Use

Who can sign up for and use an administrative user account?

A School Passport administrative account gives you access to our service. In order to sign up and continue accessing the service you must be authorized by the School to access this service on behalf of the School and you must be legally representing the School with regards to the use of the features, functions and content of this service.


FERPA and COPPA Compliance

We treat your data as confidential and do not unnecessarily access it or knowingly share it in an unauthorized manner with third parties. Details can be found in our Privacy Policy.

The School is responsible for appropriate use of GG4L services and must establish internal policies to ensure FERPA and COPPA compliance. You agree to uphold your responsibilities under the Family Educational Rights and Privacy Act (“FERPA”), the Protection of Pupil Rights Amendment (“PPRA”), and the Children’s Online Privacy and Protection Act.

GG4L acts as an authorized agent of the School. In this capacity our service transfers data from your School to a data consumer authorized by the School. Data transfers may contain data about children under age 13. Before authorizing use of the service or sharing data with a data consumer, it is the responsibility of the School to issue any required notifications and gain any required consent from parents or guardians of protected children.


GG4L Access to School Owned Data

You authorize us to access your data and will provide a way for us to access the information stored in your SIS, LMS, LDAP or other applicable systems. We will access and process data only as necessary to provide our service. The School at all times owns all rights, title and interest to all of its data. As such, the School is solely responsible for all of its data. We do not own, control, or license your data except to provide the School Passport service.

We provide access to your data only to our employees and certain trusted contractors or service providers who have a legitimate need to access it in connection with providing the School Passport service. Anyone involved in the handling of your data will treat it as confidential, will not disclose such data and will comply with these Terms of Service and our Privacy Policy.

We maintain access log(s) that record all disclosures of, or access to, your data within our possession and we will provide copies of those access log(s) to you upon your request.


Data Consumer Access to School Owned Data

You may authorize one or more data consumers to securely access your School’s data through our School Passport platform. We will not transfer data to a data consumer unless transfer is explicitly authorized by your School.

At any time, you can revoke any data consumer’s access through our platform.

You acknowledge that we are not responsible for the data practices of data consumers. You are solely responsible for the consequences of providing access to and transmitting data to data consumers.


Removing Your Data from Our Service

You may request in writing that we delete any or all of your School’s data that is in our possession at any time. We will comply with your request in a commercially reasonable time not to exceed sixty (60) business days.

If you grant access to your data to a data consumer and subsequently need that data deleted, you need to request such deletion directly from that data consumer.


Cancellation/Termination of School Passport’s Service

Schools may at any time, and for any or no reason, terminate these Terms of Service and cancel access to our service by providing written notice.

Within seventy-two (72) hours of our receipt of such notice of termination, or earlier if commercially reasonable to do so, we will cease accessing your SIS. We will automatically delete all of your data that is currently operational within seventy-two (72) hours of our receipt of the termination notice. Data residing on backups or internal logs will be removed within sixty (60) days. We will provide notice to the School when your data has been deleted.

GG4L can cancel your access to the service any time with 30 days’ notice. In addition, we can terminate your access to the service with no notice if


  • we believe you are in violation of the Terms of Service or our Privacy Policy,
  • we believe that harm to a person or property is likely to occur, or
  • we have reasonable evidence that representatives of your organization have violated the law.

However the service is terminated, once data has been transmitted to a data consumer, it is the School’s responsibility to negotiate subsequent data processing or removal at the consumer’s service directly with the data consumer.


  1. Disclaimer

The service is provided on an ‘as is’ basis. GG4L makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights.

Further, GG4L does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of content and features of the service or of any website or service linked or referenced by the service.


  1. Limitations

In no event shall GG4L or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use the content and features of the service, even if GG4L or a GG4L authorized representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.


  1. Accuracy of materials

The materials appearing on the service could include technical, typographical, or photographic errors. GG4L does not warrant that any of the materials on its website are accurate, complete or current. GG4L may make changes to the content and features contained on the services at any time without notice. However, GG4L does not make any commitment to update the materials.


  1. Links and References to other Websites and Services

GG4L has not reviewed all of the websites and services linked to or referenced by the service and is not responsible for the contents, features or reliability of any such website or service. The inclusion of any link or reference does not imply endorsement by GG4L. Use of any such linked or referenced website or service is at the user’s own risk.


  1. Modifications

GG4L may revise these terms of service for School Passport at any time without notice. We will take reasonable steps to let users know about changes via our service. By using this service you are agreeing to be bound by the then current version of these terms of service.

If we make a significant change to this document we will ask you to re-consent to the amended terms.


  1. Governing Law

These terms and conditions are governed by and construed in accordance with the laws of California and you irrevocably submit to the exclusive jurisdiction of the courts in that State or location.


To contact the Global Grid for Learning Data Controller or Data Protection Officer:


Mail: Global Grid for Learning, A Public Benefit Corporation Attn: Data Privacy

1101 Marina Village Parkway, Suite 201, Alameda, CA 94501 USA

GG4L - The Global Grid 4 Learning

School Passport is a data exchange platform that exchanges any data with any EdTech product, eliminates the need to share student PII and is easy to implement for schools and vendors.


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