Protecting student data is one of the most crucial responsibilities every district administrator is charged with. And protecting that data is a more complex and difficult challenge than ever before. Between students’ own mobile devices, laptops and devices provided by the district, and a network of EdTech solutions that all require access to pieces of your student data, it can be a cumbersome process, too. But a strong data governance program is essential for managing risk. At GG4L, we believe that data governance is at the center of the effort to future-proof your IT infrastructure.
What Is Data Governance?
Data governance is the procedures used by your school to protect student data. It is a process that can help eliminate data security risks with the use of EdTech. It requires transparency: you must know where the data is, how it is being stored, who has access to it, and how to restrict access. But more than just knowing where and how data is accessed, data governance is a set of controls over how the data is used and how to control the access of data that prevent unauthorized use. Data governance includes the policies and procedures that govern who has access and how they get it; and protocols to minimize risk, such as single sign on (SSO) solutions.
Getting Started with Data Governance
The first step in improving data governance is to recognize that it cannot just be an IT initiative. Everyone plays a role in improving student data security – not just on paper, but with the implementation of real solutions. If your school is trying to minimize risk and get better control over your student data, start with an analysis of your current risk. You need to identify where your most vulnerable areas are in order to determine how to strengthen your security.
Establish a Hierarchy of Data Governance Stewardship
Nothing will get done if someone isn’t put in charge of making it happen, so appoint someone to be your data governance steward. They cannot manage the process alone, so it is important to also select a data governance stewardship committee to provide oversight for the efforts made to future-proof your IT infrastructure with better data governance policies. This group can help your district select the appropriate third-party solutions to protect you from the growing threats through role provisioning, SSO, and other preventative measures.
The Importance of Interoperability
Interoperability is the “seamless exchange of information between different systems and devices [t]hat can include class rosters, student performance information, digital content, and more” is necessary in order to efficiently use data while also ensuring security.
The Role GG4L Connect Plays in Data Governance
GG4L helps schools to future-proof their IT infrastructure for little or no cost.
GG4L Connect is designed to address the issue of data governance so that schools can take advantage of multiple EdTech solutions without worrying about data security. GG4L Connect is consent-based, requiring the school data administrator to be 100% in control of inviting or approving a vendor to access a data subset or all the school’s stored SIS data. GG4L Connect is a global infrastructure with the ability to on-board any school’s data from any location in the world.
GG4L Compass combines Managed Access and Data Analytics into a single platform that tracks the use of digital content and resources through the Passport Managed Access component. It then reports both student outcomes and the efficacy of the use of digital resources, by correlating content to resource usage using the Data Analytics Dashboard.
GG4L Catalyst matches funding available from GG4L Sponsors with GG4L Member Schools who wish to deploy EdTech solutions as part of a sponsored GG4L Impact Initiative. Using Catalyst, the GG4L team provides end-to-end program management starting with initial funding and continuing throughout the program life cycle until it is completed and validated through Value of Impact (VoI) evidence-based reports are available to all stakeholders.
GG4L is a different kind of company – a public benefit corporation with commitment to revolutionizing education and making sure that what we do and how we do it has a measurable impact – on students, teachers, schools, districts, the community and the economy. We invite your school to join us today.