Alachua County Public Schools Deploys GG4L School Passport and Compass

The Alachua County Public Schools located in Gainesville, Florida serves about 29,000 students in 41 schools and centers. It is among the top performing school districts in Florida.

The Challenge

Alachua County was looking for an enterprise Single Sign On (SSO) solution to manage application deployment and access to their 41 locations district wide. They wanted a solution that would protect the privacy of their students and staff while verifying identity and reducing the costs to deploy new applications.

The Solution

Alachua County Public Schools chose the Global Grid for Learning (GG4L) Enterprise Passport to manage access to K-12 educational applications for students and staff. GG4L School Passport provides users with Single Sign On (SSO) access to a wide variety of educational resources and content.  These applications are accessed using a number of supported Internet browsers.  Users are granted access to the Passport Launchpad by providing credentials that are authenticated outside Passport, by Active Directory, Google Classroom, and others.  The Passport Launchpad then presents the user with icons that connect to the resources to which he or she is allowed access, based on role, group membership, and location.

The word “Connector” is an important term in this discussion, as the icons that provide access to resources and content do more than just link to these applications.  They “connect” into the application through an available number of industry standard interfaces and pass user login credentials to the target application, thus eliminating a secondary sign on.

The Results                                                       

With over 22,000 active users during the 2018-19 school year, it is easy to see that the acceptance of Passport has been widespread in Alachua County.  Jeannie Fox, Alachua County’s IT system support analyst said, “The broad use of educational technology in our classrooms would not be possible without the help from School Passport.”

Of course, tracking and using digital content and resources is a must in order to insure that the school system is getting value from its investment in educational technology.  Along with Passport comes an analytics dashboard that allows key staff members to look into the “who, what, where and when” of SSO access from browser based applications. 

With the nearly 1.5 million times that these digital content and resources were used in the 2018-19 school year, having the ability to drill into this usage from a variety of perspectives becomes increasingly critical.  This dashboard allows the user analyze a very broad or specific data report. It can be filtered by a variety of combinations of options including school(s), application(s), date range and time of day.

“The GG4L dashboard allows us to gauge the level of usage for each application by location over differing periods of time. This provides relevant data for decision making as we consider purchasing and renewal of online resources,” added Jeannie Fox.

Learn more about GG4L’s School Passport.